SciNote Release Notes

Everything you need to know about updates, new features and bug fixes in SciNote


Release 17th July 2019

CORE 1.16.7 [SciNote Free]

After this release you will be able to download reports in the .docx format which will enable you customizing report documents.

In order to download the report in .docx file format, click the Download button and choose DOCX Report as seen on the image below.

Download Button 

Besides .docx report format, another update was released – thumbnail previewing of attached files. From now on, attached files will have a thumbnail preview to enable you a glimpse of what the file contains before opening it.

In addition to the images that already enable the thumbnail preview, here is the list of other file types that support this new feature: .xls, .xslx, .doc, .docx, .ppt, .pptx, .pdf and .txt.

With this release, we also introduced importing of protocols from into SciNote by consuming API. This will enable direct import of protocols from without the need for cumbersome export-import steps.

We added External protocols tab into protocols inventory, which hosts the integration with only, allowing you to search, preview and import a protocol directly from

External protocols screen is divided into search bar (with sorting options), search results pane, protocol preview pane (for selected protocols from the search pane) and SciNote’s preview modal window.  

External protocols screen

In the search bar, users are able to search public protocols in database with a help of predefined sorting options. When you click one of the buttons the corresponding sorting is applied to listed protocols.

Below, in the search results pane, the hit results are listed.

In the protocol preview pane on the right, the protocol is displayed in its original format. You can import the desired protocol by clicking the Import button on the protocol card listed in the search results pane or on the preview pane.

Import protocol

And last but not least, we created our own educational platform SciNote Academy where all SciNote users will be able to learn the basic and advanced SciNote functionalities.

From now on you are going to be able to access the SciNote Academy directly from the software. The SciNote Academy buttons are located in the upper right corner of the top bar and in the bottom of the menu bar as seen on the image below.

SciNote Academy

Besides the new additions, we made some other improvements as well:

  • Renewed and unified comments sections,
  • new Recent protocols from the Repository button on task screen, and
  • the ability to crop and preview user avatar in user settings.

Bug fixes:

  • Implemented minor security improvements, made several minor bugfixes.


  • Implemented minor performance improvements, other small improvements.


  • Implemented minor performance improvements, small UI improvements.


  • Implemented minor performance improvements.

Release 23rd May 2019

This SciNote Premium release includes all updates and features that were released in CORE 1.16.3.

CORE 1.16.4 [SciNote Premium]


  • Minor visual improvements

Bug fixes:

  • A few minor bugs fixed


ADD-ON: AI MANUSCRIPT 1.2.5 [SciNote Premium]

  • Minor improvement


  • Minor optimization of permissions
  • Minor visual bugs fixed


  • Implemented the option to delete pending users
  • Minor bug fixed



Release 15th May 2019

CORE 1.16.3 [SciNote Free] [SciNote Premium]

The task page (and protocol itself) just got a new refreshed look in addition to other improvements: rich text protocol description field (where you can add a rich text description of your task), a more powerful and improved attachments section, and a floating toolbar when editing descriptions.

May release


We also added another option to the previous integration with Microsoft Office. From now on, you can create new MS Office files right from protocol repository, protocol step or results section.

May Release

To make sure you don’t lose your data, we got a brand-new functionality – autosave! In addition, whenever you will try to close the browser window, you will get a general warning if there is any unsaved data. If you navigate away the unsaved data will be saved in the browser and will be available next time you navigate to the same screen.



  • Task name is now inline editable

  • Tags on the task have improved interactions for adding tags

  • Improved image file upload into task/result description fields

  • Improved image annotation – now you can zoom in/out

  • Improved .eln exporter to include images

  • Some other minor security improvements


Bug fixes:

  • Added missing activity for importing items and deleting tags

  • Leaving task page without saving, displays a warning message

  • A few other minor bugs

Release 18th April 2019

This time both SciNote Free and SciNote Premium are released at the same time. In addition to the implementations and bugfixes mentioned bellow, Premium release also includes everything from CORE 1.16.0.


CORE 1.16.2 [SciNote Free] [SciNote Premium]

A few new activities were implemented in order to make the Global activities page even more detailed, along with a couple of other minor optimizations.

Optimization of filtering system on Global activities page.

Faster loading of an experiment image.

A scroll bar was added to the team switch, which allows you to scroll through your teams in case you are a member of many teams.


Bug fixes:

  • When a task is completed due date is no longer shown in the Project card
  • A few other minor bugs



  • Minor optimizations due to the new activities
  • Fixed several minor bugs

ADD-ON: AUDIT TRAILS 1.2.5 [SciNote Premium]

  • Minor optimizations due to the new activities


  • Fix a bug when inviting a user with an email that included space



Release 4th April 2019

CORE 1.16.0 [SciNote Free]

For this release we have prepared a special treat for you that is Image Annotation feature!

Every image you upload in SciNote can now be edited – you can draw on it, write text, add different shapes and icons (e.g. arrows, circles, stars), change its colors and brightness, crop it, etc.

In order to annotate the image, click on it to open the image preview screen. Click the Edit button in the right upper corner to start editing. In the footer of the preview screen (below the image) you see the editing toolbar that includes undo, redo, crop, shape, text, etc.

Image Annotations

After you are finished with annotating click Save & Close button in the right upper corner. Your image will be saved and its resolution preserved.

As for the image file types, the Image Annotation feature for now supports .jpeg and .png – more image file formats are coming soon.

Besides Image Annotation feature, another major update was released – the Advanced filtering of all activities in SciNote.

From now on, you can use advanced filters to search for specific laboratory activities you are interested in. You can filter the activities for an individual user or entire team in specific time period on a project, experiment or task level. You can also select the activities for the inventories, protocols and reports.

The advanced filtering was introduced to Global Activities (in the left menu bar of the main dashboard) and Task Activity (in the top menu bar of the task screen).

The Activities screen is divided into three panes: top filter, activity and side filter pane.

Global Activities

In the top filter pane you can expand or collapse the history of activities. In the activity pane up to 20 activities are displayed by default, but you can scroll down and click Show more activities. The side filter pane contains individual filters: Team, Activity created, Activity type, User and Object.

Bug fixes:

  • Fixed a bug when sometimes inventory name was not displayed in the activities.
  • The smart annotation links are now valid and functional within the protocol.
  • Other minor bug fixed.

ADD-ON: COMMON 1.3.4 [SciNote Free]

  • Minor bugs fixed

ADD-ON: GAMIFICATION 1.3.3 [SciNote Free]

  • Minor bugs fixed



Release 14th March 2019

CORE 1.15.8 [SciNote Premium]

This SciNote Premium release includes all updates from the CORE 1.15.4 [SciNote Free].

With this release, Organization Administrators can now also become project members of any project by clicking “Add me as owner” on a project card.

Add me as Owner

ADD-ON: AUDIT TRAILS 1.2.4 [SciNote Premium]

  • Minor optimization


  • Minor optimization


  • New time formats are now available also in system logs
  • Organization Administrators can now add themselves as project members to any project.

Release 28th February 2019

CORE 1.15.4 [SciNote Free]

With this release we are introducing What’s new notifications. There you will find all announcements about new releases, new features, major improvements and other important updates related to SciNote. Notifications related to your use of SciNote, such as your activities, exports, will remain in the same place.

SciNote Templates usage

Experiment templates are now available for you within the project card “Templates” on the main dashboard. You can choose between numerous, most commonly used life science experiments. Each of them includes descriptions, protocols and graphics.

You can easily edit and develop them further during your research work.

We also added a brand new Demo project to your dashboard. You can use it as a project template.

SciNote Templates usage



We updated look and feel of Experiment cards. They are slightly smaller now and the “Copy as template” button is more exposed making it even easier to copy experiments (e.g. from Templates) as templates.

We also made some performance improvements to make SciNote even faster.

SciNote Templates - copy as template

Bug fixes:

  • We fixed a bug when the counter displaying number of assigned users to task was not updated after assigning/unassigning users to task.
  • We fixed a bug that prevented editing/copying/deleting of inventory items after reordering of inventory columns.
  • We fixed a bug that prevented users that were removed from a team to switch teams.
  • A bug related to navigating between archived and active Projects/Experiments/Tasks in SciNote was resolved.

Release 23rd and 28th January 2019

CORE 1.15.3 [SciNote Free] [SciNote Premium]


  • We removed the “Edit Online” button in case of opening incompatible MS Office file formats. You can edit the following file formats: .docx, .docm, .odt, .xlsx, .xlsm, .xlsb, .ods, .pptx, ppsx, and .odp. 14.4
  • We added numbers of assigned items to the Inventories drop-down list in the task screen.


  • We updated the starting tutorial. To see the tutorial, open the Support tab in the left lower corner of the dashboard and click “Repeat tutorial”.



Bug fixes:

  • Due dates can now be set on a task card in case of “dd-Mon-yyyy” date format.
  • Newly created experiment or task are now instantly added to the navigation sidebar.
  • We fixed a few API related bugs, such as task outputs/inputs, task activity, task user ID, project pagination etc. We also made some corrections in API documentation as well. [Relevant for SciNote Premium release]
  • We fixed an issue with opening binary files (e.g. Excel) in exported project .zip file. [Relevant for SciNote Premium release]
  • Some other minor bug fixes.


ADD-ON: COMMON 1.3.1 [SciNote Free] [SciNote Premium]


  • We refactored navigation sidebar to use server-side caching


Release 20th-21st December 2018

This SciNote Premium release includes all updates from the following core versions:

  • 1.14.4 [September 2018 release]
  • 1.15.1 [November 2018 release]

With this release, Premium users can now download all data, including all files, by using the Export all function that exports the data as a .zip file. The button for exporting the data is located on the projects’ dashboard on the right. To learn more about exporting the data, read this article.

Release Notes 2018


Additionally, we made further improvements on:


ADD-ON: AUDIT TRAILS 1.2.3 [SciNote Premium]

  • Minor bug fixes
  • Minor changes of icons



  • Minor bug fixes
  • Minor changes of icons
  • Minor performance improvements



  • Minor bug fixes
  • Minor changes of icons
  • Minor performance improvements

Release 29th November 2018

CORE 1.15.1 [SciNote Free]


  • We have developed an API which includes read of project (users, activities, comments), experiment/task (connections, protocol, users, activities, tags, assigned inventory items), inventory (items, columns), reports and results

  • We have improved projects’ dashboard by creating three separated projects’ tabs (Active, Archived and All), two viewing options (list and card view) and improving the overall look of a project card

Projects card view

Projects list view (in a tabular format)

  • We have implemented tooltips that guide users through the main SciNote functionalities. You can activate them going to Settings -> Account -> Preferences -> Help tips

  • We have implemented settings for Date format that affects all date display throughout application. You can change it going to Settings -> Account -> Preferences -> Date format

  • We have made improvement to step and text result description. Now it is limited to 50,000 characters.

  • We have improved the performance of a Protocol steps page

  • We have updated the styling of a Sign-up page

Bug fixes:

  • We have fixed an issue with importing files into SciNote

  • You can now easily save a protocol step having longer table name

ADD-ON: AI MANUSCRIPT 1.2.3 [SciNote free]


  • We have improved how AI Manuscript add-on recognizes selected open reference articles that are related to the experiment subject

  • There is a new version generated for an Introduction part

  • The pronouns are being replaced with an actual person or object

  • We have made a lot of improvements to enhance the performance of AI Manuscript add-on

Release 13th September 2018

CORE 1.14.4 [SciNote Free]


  • We have optimized the process of creating a report in SciNote, having now less clicks

  • Search function in smart annotations has been improved

Bug fixes:

  • We have fixed an issue with editing and saving protocol steps

  • If you have a lot of expanded projects, experiments or tasks, your navigation is now focused on the selected element

  • All actions under the Actions button on the Experiment overview are now responsive

  • The values of SciNote table cells are now displayed correctly at all times

  • Activities page loads properly even if you are not assigned to any projects

  • Team button in the navigation bar directs you to all Teams now

  • We have made some minor improvements and bug fixes on SciNote Free

ADD-ON: COMMON 1.2.3 [SciNote Free]


  • We made some minor improvements to enhance the performance of SciNote

Release 11th and 12th July 2018

CORE 1.14.3 [SciNote Free] [SciNote Premium]

We have made some minor UI improvements and bug fixes on SciNote Free.

SciNote Premium, from now on, includes all improvements and fixes from previous core versions.

We have also enabled our Premium users to upload larger files, up to 300 MB of file size per upload.

For a more detailed description of all improvements made, please read the release notes from the 2nd June below.

Regarding the add-ons:


ADD-ON: AI MANUSCRIPT 1.2.1 [SciNote Free] [SciNote Premium]

Manuscript Writer by SciNote is now enabled by default for all our free SciNote users. The number of drafts is limited to 5.

SciNote Premium users are now able to create unlimited number of Manuscript Writer drafts. To learn more about Manuscript Writer, follow this link.


ADD-ON: AUDIT TRAIL 1.2.2 [SciNote Premium]

We made some minor improvements to audit trail.



We made some minor improvements to the user management.



We made some minor improvements to electronic signatures.


ADD-ON: COMMON 1.2.2 [SciNote Free] [SciNote Premium]

The Zendesk widget was added in the right lower corner, which helps you to find answers to your questions about SciNote.

Release 2nd June 2018

CORE 1.14.0 [sciNote free]


Since the last release we made a lot of improvements in SciNote, starting with implementing the new graphic design and fixing some bugs.

New SciNote graphic design

SciNote got a fresh new look, and with it we also changed the logo and the color palette. All the pages, modals, icons and buttons inside SciNote are now updated and the overall layout has a better consistency resulting in more friendly and intuitive interface.

Breadcrumbs were removed and a new left-side navigation bar was added, which can be toggled from visible to hidden. Besides the navigation bar, we moved the menu bar to the left side of the screen, where you can now see the Projects, Inventories, Protocols and Reports.

At the bottom of the menu bar you have a quick access to Activities, Support (Help center) and Settings. We also created a new tutorial that guides you through SciNote and can be repeated by clicking Repeat tutorial under Support page.

In the top bar you can see the restyled Team Switch and an Upgrade button for more advanced users who wish to upgrade to SciNote Premium.


Custom repositories and Samples repository were merged into a new, centralized Inventories structure. Under the Inventories page you can manage all your resources, from samples, reagents, lab equipment, plasmids, etc.

We also introduced unique identifiers for Inventory items that are generated in the new default ID column.

Uploading a file in the Inventories table is now possible. We also included dropdown options for custom columns. There can be a maximum of 500 values created and displayed for an individual column. You can also easily search through the list of values with a help of a search functionality.

Assigning items from Inventories has been updated, you can now assign an item to one individual task or to all the tasks that are connected into a workflow.

Smart annotations now include Inventories as well. They show the first five hit results, but you can narrow down the search by typing in more letters.

Free SciNote users can have up to 6 different Inventories, while Premium users can have up to 15.

Files and images

You are now able to copy and paste images directly from clipboard in the protocol steps under the Files tab (see the image below) and when uploading a file result under the RESULTS section within a task. Keyboard shortcuts for this are CTRL + C for copying and CTRL + V for pasting.

Furthermore, there is a preview available for all file types, which include the file name, image preview, Download and Close buttons and the step or result name at the bottom center part of the screen.


When a task is completed, the people on the next task in the workflow get notified that it was finished. A notification is sent to the user by email and shown in the Notifications icon on the project card and in the right upper corner of the main dashboard in the top bar.


You are now able to save the PDF report to any Inventory item as well.

To save the PDF report to the Inventory item, you need to select the Inventory first, followed by selecting a column and finally an Inventory item. Consider that you are advised to create a custom column (e.g. Reports) prior to saving a PDF report to the Inventory table.

Team management add-on

We made some improvements and simplifications to the user roles and permissions since we switched from per-team to per-user business model. For this reason, we updated Team management add-on by implementing a locking functionality that enables Organization Administrators to limit the number of users by locking their accounts.

Release 12th April 2018

CORE 1.13.1 [sciNote free]


  • Fix bug where upload of sample/repository file is not performed due to an error


Release 6th April 2018

CORE 1.13.0 [sciNote free]


  • We made some improvements and simplifications to the user roles and permissions. You can take a closer look at all the user roles (at the team and project level) by reading this file.
  • Users can now sign into sciNote account with their LinkedIn account.

sciNote electronic lab notebook LinkedIn sign in

  • You are now able to copy and paste images directly from clipboard in the protocol steps files’ section and when uploading a file result (see the picture below). Keyboard shortcuts for this are CTRL + C for copying and CTRL + V for pasting.

sciNote copy pasting images into electronic lab notebook

Bug fixes:

  • We have fixed some minor bugs.

Release 1st March 2018


This release brings the following improvements to sciNote Manuscript Writer Add-on:

  • The speed of draft generation, so you can expect the draft to appear in your inbox even faster
  • The quality of text in the generated drafts by updating our algorithm for text creation
  • Manuscript writer also handles measurements units much better now
  • Brackets are now properly inserted into drafts
  • Files attached to steps are now displayed as hyperlinks instead of breadcrumbs
  • Smart annotations tags are removed from the generated drafts
  • Software code from code view has been added to the generated drafts
  • Pictures from protocol steps are now included into materials and methods section

If you want to report a bug or suggest an improvement? We’d be happy to hear it! Send us an e-mail at

Haven’t tried Manuscript Writer yet? Try it for free.


CORE 1.12.11 [sciNote free]

Some minor improvements were made on sciNote core.

Release 1st February 2018

CORE 1.12.10 [sciNote free]


  • We refactored imports from (.json) so that it runs even faster and smoother.

Bug fixes:

  • We have fixed an issue where exported protocols could not be imported into Protocol management.
  • When importing .xlsx spreadsheet into Custom repositories or Samples table, the content was not entirely imported. The import of .xlsx spreadsheets, also the ones containing decimal numbers, runs now without a hassle.
  • Pending users remained in the team, even if their invitation expired. Now, invited users with pending status are removed from the team after expiration period of 7 days.
  • You can now upload .pptx files without a problem.



Release 6th February 2018

This sciNote Premium release includes all updates from the following core versions:

1.12.7 [November 2017 release]
1.12.8 [ January 2018 release]
1.12.9 [ January 2018 release]
1.12.10 [February 2018 release]


ADD-ON: AUDIT TRAIL 1.1.2 [sciNote premium]

Bug fixes:

  • A minor bug was fixed regarding locking and un-locking tasks.



  • We made some minor improvements to the user management.

Release 4th January 2018

CORE 1.12.8 [sciNote free]


  • We added an explanation of what happens when you copy a custom repository. The message says that only the structure of the repository is going to be copied (without data).
  • The embedded images in a protocol step are preserved when you save a protocol to the repository and use it in another task, or when you revert the changes in a protocol step. The same applies to exporting/importing protocols.

Bug fixes:

  • We improved user permissions related to handling embedded images.
  • You can now assign/unassign only one item in the repository.



Release 10th January 2018

CORE 1.12.9 [sciNote free]


  • We improved the responsiveness of the page on which you load your protocol from

Bug fixes:

  • There was an issue with some of the imported protocols’ descriptions, they were imported as empty. Now the issue is fixed and the entire protocol content is uploaded.
  • When assigning items from custom repositories on a task, the buttons Assign and Unassign disappeared if you switched to another task on the navigation bar. The buttons are now seen and present at all time.


Release 29th November 2017

CORE 1.12.7 [sciNote free]: integration

For this release we have prepared a special treat for you that is sciNote integration with, an open access repository of bench protocols that are shared among researchers from different scientific fields.

You can now import a protocol from into sciNote in a very simple way. When logged in your account, search for a protocol of your interest and click “Export” button. Choose JSON file format from the drop down menu.

Then go to your sciNote account and open Protocol management, which is the second icon from the left at the top menu bar of the dashboard. Select between Public protocols or Private protocols tab and then click “Import protocol” button.

Choose a file from your computer and click “Upload file”.

After that a preview window of the protocol displays. In the first protocol step all the basic information of file is included (such as abstract, guidelines, protocol description, publish date, vendor name, etc.) and the rest of the content is arranged between the other protocol steps. To load the protocol into Protocol management click the “Import” button at the bottom.

Your protocol also includes the author name, who is usually a person that publishes the protocol at the platform. You can still add the names of other authors as well. Pictures are left out of the imported protocol for now, but this is planned as a soon-to-be improvement.

Bug fixes

  • Fixed issue with preview for images with transparent background.
  • Minor text changes for uploading avatar.
  • Improving the Experiment overview (canvas) responsiveness.
  • Fixed a minor issue with reports when tables had no title.
  • Fixed issue when importing samples with rows that have some empty cells.

ADD-ON: AI MANUSCRIPT 1.0.3 [sciNote free]:

Bug fixes

  • Fixed an issue when user with no project wants to create a manuscript.


Release 7th November 2017

sciNote Manuscript Writer add-on launch:
sciNote Manuscript Writer generates a draft of your scientific manuscript based on the data you saved in sciNote. 

Release 20th October 2017

CORE 1.12.5 [sciNote free]:


[SCI-1642] – Refactored canvas (reduced time of saving progress)
[SCI-1665] – File import in Samples and custom repositories is more efficient

Bug fixes:

[SCI-1249] – Completed checklist items have duplicated activities
[SCI-1482] – Report – create pdf error with extra large reports
[SCI-1524] – Every user can edit / delete custom repository column (make the permissions the same as for samples)
[SCI-1561] – Protocol steps – exceeding max allowed characters and saving
[SCI-1626] – Office Online files getting corrupted in some exotic cases
[SCI-1689] – Sample types and groups – case sensitive (make them case insensitive)


Release 3rd October 2017

CORE 1.12.4 [sciNote free]:

[SCI-1481] – Optimize export of audit trails script

Bug fixes:
[SCI-1376] – DelayedPaperclip::ProcessJob/execute ActiveRecord::RecordNotFound
[SCI-1587] – Importing samples – errors
OPENSCI-26 null value in column “updated_at” violates not-null constraint

Release 3rd August 2017

CORE 1.12.3 [sciNote free]:


SCI-1524 – Fixed permissions for editing, deleting custom columns on custom repositories

sciNote version 1.12

23rd June 2017

You are already familiar with two currently existing repositories in sciNote, which are sample and protocol management. To expand your repositories even more, this sciNote version brings you custom repositories

This is one of the most anticipated features that our users requested, since it allows you to create personalized repositories and this way manage all kinds of laboratory necessities such as reagents, instruments, chemical formulas, literature, etc.

Custom repositories are accessible via REPOSITORIES tab within a task or via general repository icon at the top left side of the dashboard.

You can assign individual items from a selected repository (e.g. Reagents) to the task and choose to view all repository items or only the assigned ones, which are marked with blue. In contrast to the assigned samples from sample management, the items from custom repositories are assigned only to that specific task and are not propagated downstream the connected tasks.

You can create up to five custom repositories and add unlimited number of items to them. When the 5th repository is added, the Add repository tab becomes inactive. It is activated only if at least one repository is deleted.

Besides the default table fields (Name, Added on, Added by) you can create unlimited number of custom columns.

You may upload comma separated (.csv), tab separated (.txt or .tsv) or Excel (.xlsx) files by clicking the Import button. In addition, you may also select the items from the repository and export them as a .csv file.

Under the cog wheel icon, you can choose to rename, copy or delete the selected repository. Only Team administrator can perform these actions as well as create new repositories.

Another major advantage of custom repositories is that you can link individual items from repositories with different sciNote elements (projects, experiments, tasks and samples) or your colleagues.

Last but not the least, each individual repository has a Search field that searches throughout the selected repository.

For this sciNote version we have also made some other improvements. Now it is possible to:

  • Add Uncompleted steps to the reports
  • Add content to the reports in an easier way
  • Drag and drop multiple files at once to the protocol steps and results section

Additionally, we have fixed a great number of bugs:

[SCI-405] – Minor bug fixed on result tables

[SCI-903] – Error at importing large sample files

[SCI-1109] – E-mail notifications – missing avatars

[SCI-1240] – Protocol steps – Load from repository minor text changes

[SCI-1288] – Error message at saving file result without included file

[SCI-1291] – Error at copying workflow on a canvas

[SCI-1306] – Saving of results not responding if result has a smart annotation

[SCI-1309] – Saving of steps not responding if step has a user smart annotation

[SCI-1321] – Edit button on protocol steps not responding on tutorial project

sciNote version 1.11

18th May 2017

From now on you have a possibility to use advanced search function that allows you to match key words in three different ways:

  • matching any whole word,
  • matching whole phrase,
  • matching case (of letters).

With sciNote 1.11 you are also able to see number of assigned users to projects or tasks under the avatar icon, as well as the number of notifications (bell icon) and comments (chat icon).

Several customers requested the option to add images into description field of protocol steps.  You can upload an image directly into rich text editor field, without needing to upload it as an attachment.

Additionally, we have fixed a great number of bugs and also made some improvements. Let us point out a few:

[SCI-373] – Clone of workflow gets wrong position (overlaying)

[SCI-719] – Tutorial ends when navigating with button enter

[SCI-860] – Project overview – description out of bound (Firefox, IE)

[SCI-1051] – Report – avatar for user smart annotation not showing

[SCI-1194] – Smart annotations – error while saving checklist on Safari

[SCI-1247] – Image preview from step description is out of border in report

[SCI-724] – Add a notification when user gets additional free space

[SCI-1195] – Notifications are missing experiment level

[SCI-1200] – Add a popup with a choice for approval to complete Task after all steps completed


sciNote Premium

sciNote Premium already enables you to export a complete audit trail (i.e. a recorded history of all changes made in the system). In addition, we have implemented an option for exporting system logs records.

System logs can be viewed only by Organization administrators. They can access system logs on a separate page, located under the Organization tab when entering profile settings in the right upper corner.

System logs records can be exported in a readable file format and there is no need to worry of information being lost or modified, since it stays exactly the same as you see it within sciNote.

When clicking the “Export” button the system logs are exported in comma separated file (.csv) which can be opened in the form of a spreadsheet table.

sciNote version 1.10

20th April 2017

Based on the extensive feedback from sciNote users, we updated certain sciNote functionalities. This time we focused on improving the global search, fixing an issue with navigation bar in Safari and some other minor bugs. We also introduced notifications for user smart annotations. This means that users that will be annotated (tagged) on different tasks, samples, projects, etc. will receive a notification that they have been mentioned by their colleague. 


sciNote Premium – Additional Functionalities:

For this release, we have been mostly focusing on improving sciNote Premium and adding new features to it. The main new features are System log record and Audit trail which are part of 21 CFR Part 11 requirements.

System log functionality enables recording of system activities and detection of unauthorized access to sciNote. The activities that are being recorded are the following:

  • invalid and valid user logins,
  • user logouts, and
  • system errors.


Password expiration is also a part of 21 CFR Part 11 requirements. Password expiration allows your organization to periodically reset passwords of all organization members, which will increase your organization security if used properly. Passwords can also be reset on demand for individual users on Members page.


sciNote also maintains an audit trail i.e. a recorded history of all changes made in the system.

Under the “Audit trail” page you can select what record type you want to see, for instance projects, experiment, tasks, samples or results, and from which the time period. You can view all the information of data entries, such as their date, who has made the change, what type of record it is, etc. If you expand individual records you can also see what the values were before and after the changes.


Additionally, you can easily export the audit trail as .csv file.


sciNote version 1.9

23rd March 2017

We have been working really hard for this release and we can proudly announce that sciNote and Microsoft Office Online integration is official!

You can now upload and edit Microsoft Word, Excel and PowerPoint documents to sciNote, where all your changes are automatically saved as you type. You can invite others to review and co-author in real time, knowing that everyone is working with the latest version.

Microsoft Office Online supports the viewing of many major Microsoft Office file types, and editing of file types including .xlsx, .docx and.pptx.


When in editing mode, you can navigate through sciNote elements with a help of bread crumbs at the top. You can also exchange comments with your colleagues when reviewing the document.

You don’t need to worry about saving the document, since changes are saved automatically. Moreover, you can download or print the document directly.

This sciNote release includes another highly anticipated functionality that is task completion. You can now complete tasks, even when protocol steps are not completed or results are not created. When completing all protocol steps, task is automatically marked as completed.


The completion status can be seen on task cards in experiment overview and in “Due date” and “Status” fields of protocol overview. Task can be completed by the following project user roles: Technician, User and Owner.


sciNote Premium – Additional Functionalities:


21 CFR Part 11 Compliance and electronic signatures:

Besides improving free sciNote version we have also invested our time in developing new features for the Premium edition, such as electronic signatures, advanced Team management and new User management functionality.

According to FDA guidelines electronic signatures are considered to be trustworthy, reliable, and generally equivalent to paper records and handwritten signatures executed on paper, therefore sciNote Premium is 21 CFR Part 11 compliant.

Electronic signatures are required for completing and locking, unlocking or co-signing of entire task (part of the performed experiment). They are unique, since they are based on combination of an individual username (e-mail) and password and cannot be reused or reassigned to anyone else.


Overriding the signatures is not possible, so if a task has already been signed, it can only be co-signed or unlocked. All activity is recorded.

CFR permissions are accredited to the users with the following roles: Owner, User and Technician. This means they have a full authority of signing and co-signing any task. Please note that signed tasks cannot be co-signed by the same user.

Electronic signature can be executed by clicking the “Lock task” button in the protocol overview.


When a task is signed, the status changes and the due date color turns to green.


For unlocking a signed task, you must have a higher role than the original signer, e.g. if you signed the task as a Technician, only the User or Owner can revoke your signature. Furthermore, in case of signing the task as an Owner, only another Owner can unlock the task.

As mentioned earlier, Premium edition includes Team and User management as well. In this case, we have added a new user role called Organization administrator.

Organization administrators can see all the Teams within the Organization and have full access to manage individual Teams and its members. New users can be invited only by the Organization administrator, either in “Members” tab or directly within the Team. Team administrators can only add existing users to a Team by clicking on the “Add team member” button.

User management has been added as a new “Members” tab under the Settings page. Only Organization administrator can access it and make changes. User management contains an alphabetically organized list of all users in the current Organization.


We also want to mention that some minor bugs have been fixed as well.

sciNote version 1.8

23rd February 2017

We fixed a lot of minor bugs for this sciNote release, mostly the ones associated with Protocol steps, Results and Reports. Additionally, we made some improvements on smart annotations and image preview.

Furthermore, Team administrators are now able to view all Projects, including the private ones. Technically, Team administrator has the role of a viewer for all Projects within the Team, even if he/she is not directly assigned to a specific Project.

The list of fixed bugs is here:

SCI-965 Protocol step doesn’t save if the table is without content

SCI-957 Search does not work upon a click to keyword

SCI-955 Comments vanish on Results page

SCI-952 Smart annotations – changing avatar

SCI-951 Missing preview images in Tasks and Protocol management

SCI-913 Missing user annotation for Samples table

SCI-997 Smart annotation is missing at editing column

SCI-991 There is a blank page when restoring archived Task

SCI-958 Team administrators are viewers of all Projects within a Team

SCI-900 Research and fix potential memory leaks in worker process

SCI-510 When uploading files the spinner doesn’t go away

SCI-873 Bottom black banner at image preview gets over the image

SCI-947 Error when exporting to pdf in Reports

SCI-928 We merged Profile and Preferences pages under one tab, now called Account



sciNote version 1.7

26th January 2017

It is the first sciNote release in 2017 and we already have major improvements to share with you.

We added Smart annotations in sciNote 1.7, which are referrals or hyperlinks used for indicating sciNote elements such as Projects, Experiments, Tasks or Samples and can also be used for referring users. Annotations are entered within most text fields throughout sciNote with the help of specific tags (# and @) and autocomplete functionality.

sciNote now recognizes # as annotation of specific sciNote element and creates a permanent link to this element, e.g. displaying an individual Sample from the Samples table with all Sample information.



Furthermore, it can also display other interesting information, such as which Project or experimental Task a specific user is assigned to. This way users can annotate their Experiment descriptions, Protocol steps, Samples tables, Results, Comments, etc. In case you wish to mention a specific user, you can use @ to trigger the annotation.



Our second major improvement is the possibility of previewing the images and protocols. When you click on a certain image thumbnail or its filename listed below, a preview screen opens. This preview screen is displaying the image itself, its name and the name of the Protocol step or the specific Result (it depends where the image is located). There is also a shortcut to download the image.


As for the protocols, protocol names in the Protocol management become clickable links. When you click on a protocol name the protocol preview window opens. The same applies when you are importing an .eln file into repository. However, in the preview window there is no option for editing the protocol. The preview window shows the protocol information, such as the creation and last modified date, authors, protocol description, protocol steps and keywords.


We updated the Rich Text Formatting (RTF) for this sciNote version as well. Now rich text formatting tool bar freezes on top, where some additional commands were added and a window for editing text became resizable.

Let’s take a look at some additional RTF commands:

Undo/Redo and Find/Replace






Insert (dropdown menu)

  • Special character allows you to enter special signs, e.g. copyright sign.
  • Horizontal line works as a delimiter between different parts of the text.
  • Anchor makes it easier to navigate longer pages by allowing you to link within the body of text.
  • Nonbreaking space prevents an automatic line break at its position.



Insert link

  • URL (a web address of the web resource you would like to link)
  • Text to display (a display name of the link)
  • Title (a display title of the link when you mouse over it)
  • Target (how you would like for the link to open, in the same or new window)



sciNote version 1.6

22nd December 2016

We got a lot of feedback from our users on the Samples table, so our developers devoted their time on its improvement.

One of the main changes in the Samples table is the “Columns” dropdown menu, where you can create your own custom columns. You can also edit the columns, delete them or make them non-visible. The rearrangement of the order of the columns is now also possible. Reordering of the columns and their visibility in the Samples table is user specific, meaning that each user can make different columns visible, in a different order.


Under the “Types and groups“, next to the “Columns” dropdown menu, a new page for managing sample types and groups was added. Here you can create, edit or delete sample types and groups, which are now unique – there cannot be multiple instances of the same type or group.


The next noticeable new functionality is hyperlinking. Hyperlinks are now automatically recognized in the following fields: Experiment description, Task description, Protocol step description, Samples table, Comments and Checklists.


Furthermore, code view in the Rich text format editor now supports the syntax highlighting for several languages, such as Python, D, Mathematica, Matlab, Fortran, R and many others.


As for other improvements, we were able to ensure smoother file uploading and downloading and fix some minor bugs.

sciNote version 1.5

24th November 2016

With sciNote version 1.5 you have a chance to earn additional storage space by inviting new users to sciNote or by completing a few basic steps when you log in to sciNote for the first time. You will get 1 GB of additional storage space and 10 Leaves for each user you invite and up to 10 GB in total. 

You can invite users to sciNote by selecting “Invite people to sciNote” in the dropdown menu on the Dashboard. You can also invite users to your Team from the Team management in the Settings menu.


When you first log in to sciNote, a Welcome window appears, offering you a possibility to earn extra storage space for your Team and 10 Leaves for your account by completing 4 basic steps.


The more you use sciNote, the more A4 sheets of paper you save. One A4 page of paper is equivalent to one Leaf. Under your profile you can check your statistics, such as how many Leaves have you saved so far. Read more how you can plant the Digital forest with us.



Rich text formatting

You can now use rich text formatting (RTF) in Protocol steps and Results. Basic formatted text documents support bold, italic and underline text formatting, different font styles, size and color, bullets, hyperlinks, alignment, etc. Text also stays formatted in a Report and text areas automatically resize as user types or deletes the text.


We have also dedicated special attention to bug fixes. For example, protocol checklist items now don’t change the order when user would save the protocol to Protocol repository.

sciNote version 1.4

26th October 2016

You can already keep track of all the activities that occur within sciNote. However, this time we designed much more sophisticated way of recording and following users’ activities – the Notifications.

There are three types of Notifications:

  1. Change notification
  2. Assignment notification
  3. Update notification


To open the Notifications, click on the bell icon in the top bar of the Dashboard and ten most recent notifications will be displayed. Under “Settings” you can choose to see the notifications in sciNote directly and/or receive them via email.



If you want all notifications to be displayed, scroll down and click “Show all notifications”.




The next big improvement in sciNote 1.4 is the Global team switch that enables users to easily switch between different Teams they belong to and work without any interruptions.
Additional improvements:
• Unifying the Comments on Projects and Tasks
• displaying more information for individual samples in the Sample table
• enabling to change the Billing plan from a free to a paid one
• fixing bugs
• improving the “My preferences” tab



sciNote Version 1.3

29th September 2016

For this sciNote version we focused on improving Tables in Protocol steps and Results. Tables now support basic math operations (addition, subtraction, multiplication, division) just like Excel spreadsheets do.


You can also use the functions listed below:

  • SUM that adds together a supplied set of numbers and returns the sum of these values;
  • AVERAGE that returns the arithmetic mean of a list of supplied numbers;
  • MEDIAN that returns the statistical median (the middle value) of a list of supplied numbers;
  • MAX that returns the largest value from a supplied set of numeric values;
  • MIN that returns the smallest value from a supplied set of numeric values;
  • SLOPE that calculates the slope of the linear regression line through a supplied set of x- and y- values;
  • IF that tests a supplied condition and returns one result if the condition evaluates to TRUE, and another result if the condition evaluates to FALSE;
  • SQRT that calculates the positive square root of a supplied number;
  • POWER that calculates a given number, raised to a supplied power;
  • LOG that calculates the logarithm of a given number, to a supplied base;
  • LN that calculates the natural logarithm of a given number;
  • LOG10 that calculates the base 10 logarithm of a given number.

Some other improvements have been made in sciNote as well. Let’s take a look at them.

Extended length of text field

You can now write names of Experiments and Protocol steps with limitation of 255 characters and descriptions with 10,000 characters.

Redesigned Navigation pane

We have added the connecting line of Experiments in the Navigation pane, where you can expand or collapse the Experiments and get a better overview.


Reorder of Comments and Messages

The Comments section in Protocols steps and Results has been moved bellow the description (it’s not in a separate tab any more). Also the order of Messages in the Project and Task cards has been changed. The most recent Messages are now seen at the end of the correspondence.

Deleting Results

You can now delete Results. First you archive them, then you go to the Archive and delete them. This way you have a “safety net” against deleting Results by accident.


Info button

In the upper right corner of the Dashboard you can now access the Info button, where you can find links to support on how to use sciNote features (e.g., Tutorials, FAQ) or how to change your current sciNote Plan (e.g., Professional support and customization, Plans). In case you have some other questions or suggestions, click on the Contact us link.



sciNote Version 1.2

31st August 2016

To give you more flexibility while organizing your work, we added a new feature to sciNote: Experiment level. Now you can organize your Tasks and Workflows into different Experiments inside of an individual Project.

When you open a Project you will see Experiments displayed as thumbnails.


All your existing Tasks and Workflows are now in a single Experiment called “My first experiment”. You can always rename it, create new Experiments and move Workflows between them. To move a Task or a Workflow to a different Experiment, do the following:

scinote workflow

  1. Open Experiment that contains a Workflow you would like to move and click Edit experiment.
  2. In the Options dropdown of any Task select Move workflow to another experiment.
  3. Select Experiment from the dropdown and click Move workflow. The Workflow is now part of the selected Experiment, this way you can still have multiple Workflows in one Experiment.

The hierarchy in the Navigation pane has changed as well.

sciNote version 1.2 also brings you new functionalities, such as:

  • Editing and deleting Comments,
  • Improved positioning of Tasks on canvas,
  • Cloning Workflows,
  • Archiving Workflows and
  • Improved uploading of files.

sciNote Version 1.1

15th July 2016

The sciNote version 1.1 brings brand new Protocol management, where you can:

  • Easily edit existing protocols
  • Reuse existing protocols from the Protocols repository within one Team
  • Export and import sciNote protocols in new *.eln file format
  • Share and exchange protocols in a *.eln format
  • Search through the Protocols repository with global search

scinote screenshot

We also didn’t forget to polish the details:

  • You now collaborate in a Team (instead of Organization)
  • You now create Tasks (instead of Modules)
  • We also dedicated special attention to bug fixes so they don’t cause you any trouble during your research.

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