Webinar: How to use an ELN to scale your processes?

October 26th 2021

Rita Cruz, Team Leader in Molecular Biology, Ingenza

Klemen Zupancic, CEO, SciNote

During this webnar we address the implementation process of an ELN, the challenges lab teams face during the trial period and best practices for getting used to a new way of working.

To help your transition process, we highly reccomend reading the NEUWAY Pharma case study, which is also mentioned during the webinar.

Ingenza’s case study

Agenda

0:00 – Introduction
4:24 – Ingenza’s presentation
33:50 – Discussion
44:01 – Q&A session

Access Ingenza’s presentation

Implementation of an ELN in the lab is a tough process to deal with.

During this webinar, Rita (Ingenza) and Klemen (SciNote) discuss how to successfully integrate an ELN to your work and how an ELN can help scale your processes.

Rita speaker

Rita Cruz, Ingenza

Team Leader in Molecular Biology

Ingenza’s implementation story

Klemen Zupancic, SciNote

Founder & CEO

Want to know more about SciNote for your specific needs?

Schedule a short demo with our scientifically-trained team.

Schedule a Demo

Q&A session

I am a SciNote beginner. I am not always sure what should be an experiment or a task in my projects. Can you give us concrete examples of your usage of it?

Answered live on the webinar.
Each lab uses SciNote differently. You can find some examples that can help you transfer your existing lab work to SciNote here: https://www.scinote.net/lab-examples/

The project outline you showed was inside an SciNote “Experiment”, is that correct?

Answered live on the webinar.
This is correct. The project outline shown by Rita represents their workflow structure for Fermentations inside a specific Experiment.

Does SciNote has an schedule system for equipaments?

Answered live on the webinar.

Great presentation this has really helped. Did you have to do any validation activities as part of implementation?

Answered live on the webinar.

What about animal cages control?

Answered live on the webinar.
SciNote is also used by labs that work with animals. An example is the Behavioral Neuroscience Laboratory at the University of Richmond. You can watch our webinar with them here https://www.scinote.net/webinars/electronic-lab-notebook-in-an-academic-lab/

When I started writing the experiment on the scinote, it feels so much complicated compare to perkin elmer and other ELNs I used.

Answered live on the webinar.

I’m a researcher in academic science in France. We already have a lab information system but no ELN. How did you implement the ELN with the existing laboratory information systems? How much effort did it take for the staff ?

Answered live on the webinar.
We also recommend listening to our webinar with the NEUWAY Pharma and Envirologix, where we tackle the burdens of the transitioning process: https://www.scinote.net/webinars/transition-to-an-eln/

The only complaint we have about Scinote is the rigidity of the Structure or Hierarchy as it relates to the Format of Project>Experiment>Task. For us, the experiment is the project so it leads to redundancy. Has Scinote ever discussed changing this or making it optional?

Answered live on the webinar.

Did you encounter resistance from the researchers?

Answered live on the webinar.

Hello! How would you approach people that have a hard time adjusting and accepting the switch to an ELN as well as convincing them that it’s beneficial for everyone in the team?

Answered live on the webinar.

How did you organize user training by Key Users? Did they hold training sessions for their teams or were there few key users who kept training to all end users?

SciNote team trained the Ingenza team’s key users, who were then able to share their experience with SciNote and the knowledge with the rest of the team. In general, SciNote offers personalized onboarding and training to organization administrators, and all team members, to make sure the implementation process goes as smoothly as possible.
“With the help of the SciNote implementation specialists, we set up our own trial team, trained them and put the software to the test using relevant examples from our varied projects and departments. We found this trial to be crucial to the success of our transition, since it allowed us to pick and choose which features of the software worked best for us and to define a company-wide method for recording data. SciNote then trained all our staff, and we gradually transitioned every project to ELNs. Although it wasn’t a completely smooth process, we managed to find a system and, most importantly, a way to use that system which works for us. The fact that we work collaboratively between molecular biologists, chemists and fermentation scientists – who may understand each other but think and work very differently – didn’t make it easier, but the SciNote team was always on hand by email or phone to guide us and help find common ground between departments.” – Rita Cruz, From Lab Books to Laptops

Can it integrate with google drive?

No, SciNote does not integrate with the Google drive. However, it is integrated with the Microsoft Office, and you can always hyperlink your data that is stored in another place: https://www.scinote.net/scinote-integration-microsoft-office-online-improves-project-management-team-work/

How SciNote supports R&D functions and ways of working?

SciNote supports many R&D labs around the world. We recommend reading the entire page dedicated to the R&D experimental work: https://www.scinote.net/lab-examples/rd-experimental-work/

Interested in similar content?

Watch our previous webinars about lab software and compliance, how to transition to an ELN, ELNs in academic labs, the Internet of Things and more.