Lesson 8 of 8

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We have arrived at the final lesson, where we will learn about how SciNote can automatically generate reports and manuscript drafts for you.

SciNote can easily generate customized reports of your projects, experiments and/or tasks. They are generated automatically as PDF or DOCX documents and you can save them in your report library (PDF), download them or print them out.

Manuscript Writer, on the other hand, is a SciNote add-on that helps you create a draft of your scientific manuscript thus saving you a considerable amount of time when preparing your scientific paper. The draft is based on your data in SciNote, and the keywords and DOI numbers of open access references of your choice.

Generating reports

Each report in SciNote can contain data from one individual project, one or more experiments and one or more tasks within that project. You can save the generated PDF report in SciNote under Reports repository on the main dashboard or you can download PDF or DOCX file or print it out.

The report is generated as a PDF or DOCX document and can include detailed information of your experiments, tasks, results, assigned inventory items, comments, electronic signatures and activity.

To create a report, first open Reports tab in the main menu on the left side of your dashboard. Then click the green +New report button and select a project for which you want to create a report (even though you want to create a report of one specific experiment or task within that project). After you selected a project, click the green Create button.

In the next step, choose which information you would like to include among various available options. Select your experiments and tasks in the Choose tasks tab. You can include the entire experiments (including all tasks) or individual tasks (within a certain experiment).

In the second tab, Choose content, select the task information, protocols steps information and comments on results if you want to include them as well.

In the task information you can include protocol steps, results, activity, inventories and e-signatures. If you select inventories, be aware that only the information of assigned inventory items will be included.

You can even decide which specific information from protocol steps you want to include in the report. You can select between Checklists, Files, Tables and Comments.

The last information that can be included are the comments on results.

When you are finished with selecting your preferred content, click the green Add button and the report will be generated automatically.

If you wish to save the report in SciNote, click the green Save button in the right upper corner in the report overview. Your report will be saved as a PDF in the Reports repository. In addition, you have three buttons on the right that enable you to print, download (PDF or DOCX), or save the report as an attachment in one of the inventories (e.g. protein production report).

If you click the Save PDF to Inventory button, a window appears, where you first select the inventory, then the inventory column (which must be a pre-set file column type in order to have a PDF report attachment), and lastly you select the inventory item.

Once you click Save, the report will be stored as a file in the appropriate inventory column of a selected inventory item.

You can then click on the report attachment and download it by clicking the Download link in the right upper corner of the file preview window.

In case you want to view or edit the existing report, click the Edit button left up in the Reports repository. Next to it, there is a Delete button. Also, you can search for a specific report by using the Filter function on the right.

Manuscript Writer add-on

SciNote Manuscript Writer is an add-on that generates a draft of your scientific manuscript that can help you create a draft of your scientific paper. By all means, the draft is not meant to be ready for publishing, but is here to give you a head start while writing. Therefore, we encourage you to thoroughly edit the generated text and add the Discussion section based on your unique knowledge and experience.

The generated manuscript draft is based on your experiments in SciNote, and keywords and DOI numbers of open access references of your choice. The add-on will prepare Introduction, Materials and Methods, Results and References sections of the manuscript in a form of a Microsoft Office Word file (.docx) that will be sent to your email in 24 hours or less.

The number of drafts you can generate is limited up to five for the free accounts. If you are among the Premium users, you have unlimited number of drafts.

Now, if you are the administrator, you can access all projects and for every one of them you can generate a manuscript draft. In case you are not, you can generate a manuscript draft for every project you can see i.e. every project you are assigned to. To start with generating a draft of your scientific manuscript, click on the Create manuscript button on the projects’ dashboard. You will be redirected to the form page for generating a manuscript draft.

In the first step of the webpage form, write down open access article reference numbers (DOI) available in PubMed Central.

For now, SciNote Manuscript Writer can only use open access references available online and you can add up to 20 articles (20 DOI). Also, bear in mind that every number has to be in a new row and they will be used to prepare the Introduction section of the manuscript as well as the list of References. Manuscript Writer will include the open access references of your choice, and even find and add new ones that cover the similar subject, and create the introduction section of your manuscript. Note that all references that will be used to create introduction, will be annotated in the text and added to the references list. Of course, the text should be edited afterwards as Manuscript Writer can only put together the content for you, not write the proper introduction instead of you. Your expertise here is unique.

Next, add up to 10 keywords relevant to the subject of the manuscript. Keywords are important for Manuscript Writer to find additional relevant open access references related to the topic of your manuscript/research.

In the second step, choose your project from a drop-down menu, and one or more experiments. Based on your project and experiments, Manuscript Writer will create the Materials and Methods section of the manuscript draft.

In the third and final step, confirm the form by clicking on the green Create manuscript button.

It might take from 1 – 24 hours to generate a draft. When finished, the Word document will be sent to the e-mail address of your SciNote account.

Once you open the draft, you will see that every paragraph in the Introduction section has a number of the reference and a percentage at the end e.g. [10 (100.00%)]. This indicates from which specific reference a particular paragraph is cited and that the text is matching the original text 100%.

This makes it easier for you to see whether the text is exactly the same as in the original reference or not and to edit the text accordingly.

Furthermore, SciNote does not interfere with any ownership or other related rights in any way. You can only generate a draft from the data you have access to and in SciNote this is defined with your assigned user role within a team where the data is stored.

It is the responsibility of the team owners to give user roles to their team members in accordance with their internal policies and other applicable law.


Practice

  1. Log into your SciNote account or shared SciNote Premium site that has a unique URL link (i.e. companyname.scinote.net).
  2. Generate a report of any project and save it in the Reports repository.
  3. Create a file column type (e.g. Report attachment)  in one of the Inventories.
  4. Attach a report from the Reports repository to any inventory item by saving the report to the Inventories.
  5. Create a manuscript draft of any project you can see on the main dashboard.
  6. Bonus: Open a report attachment in the Inventory and download it to your computer.

Feeling stuck?

Read the following articles:

Watch the following video tutorials:


Quiz

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