SciNote integration with Microsoft Office Online improves project management and team work

 

5 min read

The first thing that crosses most researchers’ minds when they need to write a scientific paper, analyze results or create a presentation about their work would be opening one of the Microsoft Office programs. Microsoft Word, Excel and PowerPoint are as much a part of everyone’s daily life and work as coffee or tea. These three programs are continuously improving, new functions are being added and the ways to use them are expanding.

Electronic lab notebooks are not only replacing paper notebooks, they are enabling scientists to manage projects and collaborate within the institution and internationally.

Publishing a scientific paper can quicky become a mess if your team does not coordinate properly. It is important to keep track of document versions and changes. From names of team members who made the changes, to dates and hours when changes were made. If possible, try to avoid sending files via email as it can quickly make things more confusing. Ideally, your team should keep all data in one place.

How can the integration between Microsoft Office Online and SciNote electronic lab notebook (ELN) help?

Let’s describe it on one example.

In SciNote, you can organize all your data by projects, experiments and tasks. Each task can contain a description and a protocol, you can also attach different files or results, post comments etc.

So, once you are on the level of a task, you can either attach your Microsoft Word, Excel or Power point files, or create a new one from scratch directly from SciNote.

Integration with Office Online helps to solve one of the most important issues that can arise – collaboration on writing the content of a scientific paper i.e. making sure that all responsible team members are always working on the latest document version.

No matter whether you are working on your private files or shared files, changes are automatically saved as you type. Members of your team can invite responsible collaborators to review and co-author the files in real time, thus making sure that everyone is working on the latest versions. Again, the activity of each member is recorded automatically.

Office Online supports the viewing of many major Microsoft Office file types, and editing of file types including .xlsx, .docx and .pptx. Supervisors can have a complete overview of the work, open the files and add comments in real time as well. You don’t need to send numerous emails and reminders.

word-online-document

 

When ready, you can download the files or print them directly.

download-or-print-word-online-document

SciNote believes that team collaboration is a prerequisite for great research. Several features support this, including advanced notification system, smart annotations and MIcrosoft Office Online integration.

 

Regulatory compliance?

SciNote supports detailed activity logs of each team member and guarantees full traceability of your work. However certain teams and labs need to meet regulatory compliance. If you are one of them and need a solution that would help you meet 21 CFR Part 11 compliance, GLP, PCL, ISO 27001 or HIPAA compliance requirements, you can find more information about SciNote plans here.

 

By Tea Pavlek, MSc