SciNote Forms are Here: Revolutionize How You Capture, Structure, and Use Lab Data
At SciNote, our mission is to empower scientists with tools that streamline workflows and ensure data integrity across discovery, development, and production. Today, we’re thrilled to announce the official release of SciNote Forms, a powerful new feature that brings structure, precision, and scalability to digital data collection in modern labs.
With the release of SciNote Forms, you can now create customizable, audit-ready digital forms that bring structure to your data collection processes.
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Shaped by Scientists, Built for Your Lab
This release is especially meaningful to us because it was shaped directly by our users. During the Early Access phase, diverse teams across research, biopharma, diagnostics, and clinical labs tested the beta version, shared feedback, and helped co-develop the feature. Their real-world use cases, insights, and suggestions were crucial in refining the user experience and making SciNote Forms valuable, flexible, and relevant.
To our early adopters: Thank you for playing a major role in shaping what this feature is today.
While this marks the first official iteration of SciNote Forms, it’s only the beginning. We’re continuing to build and improve based on your input. While the current release includes all validated capabilities, we are continuing development and plan to expand its flexibility based on user needs and interest.
Why use SciNote Forms?
Despite advances in laboratory software, many teams still record critical data on paper forms, shared spreadsheets, and loosely maintained Word documents. This approach leads to inconsistency, loss of detail, and lack of traceability, which are particularly problematic in regulated, multi-team environments.
SciNote Forms directly addresses this issue by allowing users to build digital, reusable templates that enforce structure and completeness during data entry. Each form submission automatically includes metadata and audit history, ensuring high traceability and alignment with Good Laboratory Practice (GLP), GxP guidelines, and similar regulatory frameworks.
By replacing manual documents with purpose-built tools for structured data capture, SciNote Forms helps maintain integrity throughout the scientific process; from early research experiments to routine production batch records.
What SciNote Forms Can Do Today
On release, SciNote Forms introduces core capabilities that bring structure, compliance, and traceability into your digital lab workflows:
Create reusable digital form templates with predefined fields
Build and reuse templates that include structured field types such as text, numeric
entries, date/time pickers, dropdown menus, and links to existing inventory items. This ena
bles labs to standardize how information is collected, no matter who is entering the data or when it’s being recorded.
Use forms within protocol steps to ensure documentation is tied to procedures
Forms are directly embedded in Protocol Steps, making it easy to associate specific data entries with the exact phase of an experiment or task. This integration strengthens traceability and aligns data collection with procedural execution
Set value ranges for numeric fields to prevent input errors
Input validation can be built into numeric fields using predefined range limits. This feature helps users avoid entry mistakes during data collection and supports quality standards by flagging out-of-spec values before they become problematic.
Generate automatic audit trails for every form submission
Each time a form is completed, SciNote automatically creates an audit log that records who completed the form, when it was done, and what values were entered. This is essential for compliance and internal quality control, ensuring that records are always complete, timestamped, and attributable.
Export completed form data along with metadata for further use
Completed forms can be exported for reporting, comparisons across runs, or external analysis. Exported files include full metadata, providing additional insight into when and how the data was recorded—adding value for quality assurance, troubleshooting, or regulatory submissions.
Check out this walkthrough video for a brief overview of the feature:
Applying SciNote Forms Across the Lab
SciNote Forms was designed with flexibility in mind to support a wide range of scientific and operational use cases. In clinical and pre-clinical studies, teams can ensure consistent and compliant data capture aligned with protocol expectations. In process development, the feature supports accurate recording of test steps, conditions, and results. Production environments benefit from standardized input for batch records and operator logs, while QA/QC teams use structured formats to improve traceability and simplify reviews.
Several Early Access participants have already used SciNote Forms to improve routine lab operations. During conjugation workflows, researchers used SOP-linked forms to record each procedural step in real time, maintaining full traceability from setup to final output.
In product qualification processes, lab teams created general-purpose forms to ensure consistent data capture during verification, validation, and QC testing. These forms linked directly with test protocols and provided clear structure for documenting key results, reducing variability and simplifying review.
Get Started with SciNote Forms
Paragraph text SciNote Forms is currently available within protocol steps on certain SciNote plans. All SciNote users without SciNote Forms enabled will be offered upgrade paths to access this functionality. Please talk with your Customer Success Manager or Account Manager about ways to access this feature.
To begin using SciNote Forms:
- Log in to your SciNote workspace and find the new Forms Feature in the left sidebar.
- Click “Create new form” to begin building your template.
- Create your new form, using any desired combination of text, numeric or other types of content blocks and publish it once it’s ready.
- Open the protocols tab, navigate to any protocol step and add a form from your list of templates.
- Begin structured data collection directly within your experimental workflow
- Export and review collected records with full traceability at any time
Go here for a more detailed guide through Form creation. You can also find more information about SciNote Forms in the release notes. For team onboarding or workflow-specific discussions, our Customer Success team is ready to support you so don’t hesitate to reach out if you need any help.
Continued Collaboration
This feature would not exist without our community of researchers, scientists, and lab managers who participated in its development. We’re excited to see how SciNote Forms supports your work and look forward to collaborating as new needs arise.
SciNote Forms represents a shift toward more structured, reliable, and traceable lab documentation practices. It is our goal to continue bridging the gap between research and operations—and to empower labs with tools that not only support science today, but also prepare it for tomorrow’s challenges.
If you have ideas, requests, or feedback about how SciNote Forms can better serve your team, we would love to hear from you. The path to smarter scientific workflows is a collaborative one, and this is just the beginning.
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